Requesting information about conference facilities

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Hotel du Parc Avenue de Paris Fontainebleau FranceDear Sirs,Our company is planning to hold its European Sales Conference in Fontainebleau and we would like your assistance.We need a hotel which can accommodate 30 people for six days from 1 November of this year.Please let us know:1. Your single and double room rates;2. The details of the conference facilities you can provide and the rates;3. Any discounts you can offer;4. Details of leisure facilities for the delegates.Please let me have your reply by 1 March, since we must make our decision by 15 March.Thank you for your cooperation.Yours faithfully,		Useful phrasesLine 1Our company is planning to . . . and we would like your assistance.Line 3We need a hotel which can accommodate . . . people for . . . days from . . .Line 11Please let me have your reply by . . ., since we must make our decision by… NotesPara. 1State clearly the subject of the letter.Para. 2State the basic need. Para. 3List the specific information you require.Para. 4Give the deadline for the reply.Para. 5End with a polite message.
CommentsThe letter is brief and to the point. The information required is set out as a list to ensure that all the points are covered in the reply.	Alternative phrasesLine 1 We are planning to . . . Lines 2 ... are thinking of using your hotel. Line 3 ... with rooms for 30 delegates . . . Line 11 ... because We must make . . . Line 13 Thank you for your help.